Proper management of staff at any organization is essential for the firm’s success. Failure to recognize and cater for the needs of the staff will lead to problems, similar to those being experienced at Utopia. In spite of being successful in accomplishing its mission, objectives, and aims, Utopia is experiencing a high turnover rate and morale among employees is significantly dropping. This is threatening because Utopia may soon be headed for a shutdown. Although, a new team of leaders has been assigned to assist with the present circumstances, it is highly recommended for the new teamwork to work with the current personnel. Working together will help address the most pressing issues that have precipitated the current situation. The current turnover and lack of morale have been caused by lack of staff motivation.
Wide literature confirms the importance of motivating personnel at work, regardless of the firm’s size (Fargus, 2000). It is, therefore, important to address motivation of workers as a priority. Successful management of personnel at a workplace is an integral element in the management process. Conceptualizing the critical role of personnel in an organization is to realize humans and the organization are synonymous. The current management should see each person at Utopia as a root source of productivity and quality gains. Therefore, substantial resources, such as money-rewards, and time should be dedicated towards employee motivation (Fargus, 2000). Whiteley (2002) also confirms that treating employees fairly and with respect will encourage them to come to work, take pride in being a part of the firm and be friendly to clients. Therefore, the management should ensure staff is highly motivated. Focusing on motivation of personnel will thus act as a remedy to the current stalemate (Fargus, 2000). Several ways can be used to motivate the staff; compliments by the superiors, leaders taking the initiative to associate or, at least, know their subordinates. Finally, the management should ensure that working environment is safe, and reward employees for their achievements. Once the motivation of personnel is ensured, administration and management at Utopia will run smoothly. Employees will cooperate and dedicate their energy towards the company’s success.
Motivation of personnel has been established to relate directly to organizational effectiveness (Erez, Kleinbeck, & Thierry, 2001). With motivated personnel, Utopia will be able to achieve its business objectives with ease. Motivating employees will ensure organization’s effectiveness in that there will be strong leadership, enhanced decision making, enhanced positive organizational culture, and promote decision making and structure. A closer look at these elements will reveal that the current management will achieve its mandate by striking a close relationship with all personnel at Utopia. Motivation of personnel is also linked to eliminating organizational conflict (Erez, Kleinbeck, & Thierry, 2001). Organizational conflict occurs together with disparity and misunderstanding in an organization. Misunderstanding can occur because some employees feel they are not being recognized or are not being rewarded for their dedication. However, with an effectively rolled out motivation program, organizational conflict will be a thing of the past at Utopia (Erez, Kleinbeck, & Thierry, 2001).
Organizational effectiveness positively impacts the ability to motivate employees-accomplishing organizational objectives that will translate to increased returns. Enhanced profits or returns at Utopia will mean employees will be remunerated for their commitment and effort in ensuring Utopia remains profitable. In addition, organizational effectiveness will positively impact motivation of personnel at Utopia, in that the firm will become completive in the industry, offer great remuneration and reduce turnover.
Organizational conflict occurs whenever there is inequality and misunderstanding among employees. Therefore, addressing organizational conflict, has a positive impact on motivation of employees because they will have nothing bad to say about Utopia. The entire personnel will feel like a big family brought together by Utopia to achieve common goals and objectives.
As mentioned above, employees’ motivation is an art that every leader must master failure to which an organization will fall apart (Tracy, 2013). It is thus recommended that Utopia adopt a reward system. Rewarding the staff whenever they effectively fulfill given roles should be taken a critical management tool at Utopia. When properly communicated and administered, it will highly motivate the employees’ towards business prosperity.
Another key recommendation is that working communication should be enhanced. Instead of adapting bureaucratic communication structures, the management should employ all forms of communication. They should embrace both the top-down and bottom-up communication. Adopting these communications will enhance interaction among departments, teams, and individuals at Utopia (Tracy, 2013). Consequently, teams will work at the same pace and be updated with every process and, thus, remain motivated, unlike earlier where teams were working blindly.
It is also imperative to realize that unrealistic deadlines will only demotivate employees. Some managers hold the notions that employees should be assigned huge tasks within short time periods, so as to maximize their abilities. However, this will only result to high levels of burnouts among the employees, result turnover and demotivated employees (Tracy, 2013). Although giving deadlines can act as a motivation strategy, unrealistic deadlines will only scare the employees and demotivate them completely.
Developing relationships, as opposed to friendship, should be a priority. It is highly suggested that a professional relationship should be aimed, as opposed to establishing friendship. Developing relationship will enable making tough decisions down the way. With professional relationship, a leader can be able to delegate responsibility, criticize employee’s abilities or even let an employee go.
In conclusion, it can be seen that employees are critical to the success of Utopia. Therefore, failing to adopt strategies that promote their well-being and cater for the current situation will enhance feelings of demotivation and aggravate the present situation.